Committee: Conference Planning

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You are invited to become part of the Conference Planning Committee!

Our Mission is to educate, develop and promote the highest ethical principles for Notaries Public, to increase public awareness and understanding of the notary’s vital function in modern society, and to serve as a notarial information center for notary regulating officials, legislators, educators, and the public-at-large; therefore, our committee works to accomplish all of these things through our Annual Education Conference.

This committee is working diligently to plan all the details [date, location, topics, speakers, the agenda, and last but not least – the vendors] for the Annual Membership Meeting & Educational Conference.

We are currently seeking folks to join the committee to help out with this large task at hand. The more committee members we have the easier it is to coordinate and distribute the workload.April2014

  • The first thing we look at is setting a date! The date typically falls on the 3rd Thursday in April – so the 2015 conference will be from 8AM-4PM on Thursday, April 16, 2015. Save the Date!
  • The next thing we look at is the location and as Maine is such a large state, each year we vary the location. This allows an opportunity for participants to attend a conference local to them without the hardship of traveling a long distance. This year, we held the conference in Southern Maine (Westbrook). The upcoming 2015 Conference is to be held further North – we are currently looking in the Bangor/Orono/Waterville area; if you are aware of a great location that will hold more than 100 people and has easy access to reach – please contact us so that we can research and possibly confirm the space for our event!
  • While we work to secure a location, we work on the topics that might be of interest to those that attend. Each year, we always get feedback for topics such as weddings, adult education, and mobile notaries…but, we know there are more topics you would like to see or hear about! Please let me know what workshop topics you would like the committee to consider for the 2015 Conference.
  • Once we have the topics you would like to learn more about, we narrow down the keynote speaker slot – perhaps you know of a great speaker that can offer sage advice to the audience? If so, please contact us!
  • And finally, we all come together to create an agenda detailing how the day will unfold!

This committee meets on an as-needed basis as a lot of the work can be done via email or on the phone. We have many options for our meetings, as follows: In person, via conference call, and via the web on GoToMeeting. Please call or email us, if you would like to join this committee and/or for more information. Call us at: 207-619-0806, or email Mike Richard, INM President at:

The best part about being on this committee is that you can assist with your organization’s event planning needs, but you do not have to be a member of the board! So, if you like event planning – and want to give back to your organization – contact us!

A big thank you goes out to all the past committee members for all their good work over the last couple of years.

We look forward to hearing from you.


Committee Description from previous page:
The Conference Planning Committeeworks diligently to plan the Annual Education Conference (starting a year in advance); which includes all details, such as location, agenda, speakers, topics, etc. The committee works in conjunction with the Finance Committee and the Board of Directors to develop a conference budget. The committee is charged with a large task of brainstorming ideas for the training topics and speakers for our sponsored events and develops the program agenda. This committee works on obtaining speakers and/or instructors for the training sessions, and on obtaining vendors for the annual education conference. They serve as the instructor’s and/or speaker’s point of contact and also serve as the vendor’s point of contact for the events. The chairperson acts as the point of contact for all contract negotiations of venue chosen; bringing the contracts to the board for majority vote at which time the President signs the contract on behalf of the organization. They work directly with the venue contact to prepare the meal options and other logistical items for the event. Once all the details are established they work with the Public Relations/Communications Committee to develop a PR and advertising plan for the events.